ACCOUNTS ASSISTANT OFFICER- IPICC SECRETARIAT (REF: KNCHR/ADM/AA/12/2022)

The Kenya National Commission on Human Rights (KNCHR) is a constitutional body established under Article 59 of the Constitution of Kenya and Section 3 of the Kenya National Commission on Human Rights Act No 14 of 2011 (revised) 2012. It has the core mandate to develop a culture of Human Rights through the promotion and protection of rights and fundamental freedoms in the Republic of Kenya.

The Kenya National Commission on Human Rights (KNCHR) is an independent National Human Rights Institution created under Article 59 of the Constitution of Kenya 2010 and established by the Government of Kenya through an Act of Parliament (the Kenya National Commission on Human Rights Act, 2011) and in accordance with the United Nations Principles relating to the Status of National Institutions (Paris Principles). KNCHR’s mandate includes furthering the protection and promotion of human rights in Kenya, acting as a watchdog over the Government in the area of human rights, and the provision of Leadership in moving the country towards a human rights respecting state. KNCHR fulfils its human rights mandate through five Directorates including: Complaints and Investigations, Research, Advocacy and Outreach, Legal Services, Regional Services and Corporate Services. The Commission has offices in Nairobi, Wajir, Kitale, Mombasa, Kisumu and Nyahururu.

KNCHR hereby invites applications for the following position:

ACCOUNTS ASSISTANT OFFICER- IPICC SECRETARIAT (REF: KNCHR/ADM/AA/12/2022) - OPEN

Reports to: Head of Finance and Accounts Division and the Head of IPICC Secretariat Duty Station: Nairobi with occasional travel.

Grade: KNCHR 7

Gross Salary: Kshs. 89,278.33 per month Duration: 10 Months

Job Purpose

This position is responsible for supporting the Intersex Persons Implementation Coordination Committee (IPICC) in the coordination finance related accounting to strengthen the prioritized strategies and plans for the implementation of the recommendations of the task force on policy, legal, institutional and administrative reforms regarding Intersex Persons in Kenya. The position also supports provision of accounting support to the Finance and Accounts Division in the preparation of the various finance reports, accounts and reconciliation in compliance with Public Finance Accounts Standards and the achievements of objectives of the Finance and Accounts Division.

Duties and Responsibilities

1. Support tracking of the accounts and utilization of the IPICC grant and relevant reporting.
2. Prepare suppliers payment vouchers and forward them for approval to prompt timely pay outs on good and services consumed by the commission
3. Maintain an updated creditors’ schedule and supplier database to stay ahead of outstanding debts payable to the commission vendors
4. Key in expenses against the specific budget lines to keep track of fund balances to avoid over expenditure on approved budgets
5. Carry out bank agent duties inclusive of cash withdrawals, negotiation for better exchange rates, request for bank statements and other such assignments to support the commission’s transactions
6. Liaise with regional officers to provide technical support on accounts and finance to mitigate audit queries and mishaps that can interrupt the field office functions
7. Verify the suppliers’ payment documentation for completeness, accuracy and authorization to ascertain payouts at are made to authentic parties and not to fraudulent schemers
8. Process field imprest requests, ensuring that they are paid on time to keep regional office operations fully functional in their execution of the commission’s mandate
9. Invoice approved vouchers in the IFMIS system as a necessary step in accounting using the newly established government finance tracking platform
10. File Accounting documents to keep accurate records as necessitated by the Public Accounting practices
11. Post tax returns in iTax system to meet the current Kenya Revenue Authority tax guideline.

Requirements

1. Higher Diploma in Finance/ Accounts or a related discipline from a recognized institution.
2. Part I of Certified Public Accountant (C.P.A) (K) or Association of Chartered Certified Accountants (ACCA)
3. 1 year of service in a comparable position from a reputable organization.
4. Knowledge of professional accounting standards including Generally Accepted Accounting Principles (GAAP)
5. Knowledge of accounting packages.
6. Meet the requirement of Chapter Six of the Constitution of Kenya.