Privacy Notice

Draft, pending legal review. This notice describes how the Foundation pages and forms are designed to handle personal information. It will be finalised and approved before the Foundation begins processing grant applications.

Who we are

These pages are run by Finstock Foundation as part of finstockevarsity.com. The Foundation’s registered name, address and data-protection contact details will be added here once confirmed.

What information we collect

• When you send a message with the Contact form: your name, contact details, organisation and message. It is emailed to the Foundation’s mailbox and is not stored on this website.
• When you register your interest or submit a form: your name, contact details, organisation and the information you choose to provide, including any documents you attach. It is kept in the Finstock Evarsity learning management system (LMS), where only authorised Foundation staff and system administrators can see it.
• When you apply for support (when the portal launches): information needed to assess and manage your application, which may include identification, academic, employment, institutional and financial information, as set out in each call.
• When you use the website: limited technical information needed to run and secure the website, such as your IP address in security logs. To limit repeated form submissions we keep only a protected (one-way coded) form of your IP address, not the address itself.

We ask only for the information we need for the purpose concerned.

How we use it

• To respond to enquiries and proposals
• To assess, award and manage grants and other support
• To meet reporting, audit and legal obligations
• To keep the website and our records secure
• To report on our impact, only in aggregate or with your explicit consent

How we protect it

Documents you upload are stored privately, outside the public website, and can be accessed only by authorised Foundation staff. Access to private records is restricted by role and logged. We do not sell personal information.

Automated tools

We may use software, including artificial intelligence tools, to help check applications for completeness or to summarise information for reviewers. These tools support human reviewers; they do not make decisions about who receives support.

How long we keep it

We keep information only as long as needed for the purpose it was collected for and for any legal or audit requirements, and then delete it.

Your rights

Subject to applicable law, including Kenya’s Data Protection Act, 2019, you may ask to be informed about the use of your personal data, to access it, to object to its processing, and to have inaccurate data corrected or data deleted. To make a request, please contact us.

Changes

We will publish any changes to this notice on this page, with the date of the change.