PROGRAMME OFFICER

PROGRAMME OFFICER

POST NO: 2105030

GRADE: P3

CONTRACT: TEMPORARY APPOINTMENT

DUTY STATION: GENEVA, SWITZERLAND

DEADLINE:10 NOVEMBER 2021

The ACT-Accelerator Executive Hub plays a central coordination function and facilitates synergies across the ACT-A partnership by hosting cross-Pillar coordination meetings (including the weekly/biweekly Principals Group calls and the Facilitation Council co-chairs meetings), developing key strategic joint publications (e.g. strategic plans, budgets), facilitating partnerships (such as with CSOs, the International Chamber of Commerce, G7 and G20) and tracking and reporting on the overall ACT-Accelerator work and financing status. The Hub also hosts weekly resource mobilization and communications calls with ACT-Accelerator partners to coordinate efforts, providing support to individual Pillar/agency outreach. In its role as Secretariat for the Facilitation Council, the Hub supports the regular and intersessional work of the Council Co-Chairs and the convening of the Facilitation Council itself.

DESCRIPTION OF DUTIES

Specific duties:

•  Provides Guidance and advice to the DGO/TIC Programme Manager and the ACT-A Hub Lead in managing the overall budget planning, financial management administration and facilitating the human resource related planning and operations of the offices.
•  Manages and monitors the budget and finance of the office and develops innovative approaches to financial management, developing new best practices for financial resources.
•  Oversees quality assurance and compliance of transactions and allocates financial resources and award mapping for the office, providing periodic financial reports, data, and statistics in accordance with WHO's rules and regulations and donor requirements.
•  Analyses financial data and provides advice to decision makers on the financial administration of the programme area.5.
•  Undertakes and supports steps and procedures relating to grant management, engaging with stakeholders, and interacting with cross-functional teams, in order to ensure alignment and optimum outcomes for effective grant management and performance.
•  Assists the Director or responsible officers in coordination the operational work planning processes.
•  Responsible for reviewing contracts and donor proposals and agreements and liaise with responsible technical officers and partners accordingly.
•  Works closely with the Director/Responsible Officer and/or technical staff in supporting fundraising and resource mobilization activities accordingly.
•  Organizes the administrative functions of the offices and oversees the effective work of administrative support staff to ensure effective programmatic and administrative support.
•  Performs all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: An advanced university degree (Master's level or above) in Business Administration, Management, or related field relevant to the position.

Experience

Essential: A minimum of 7 years of professional experience in conducting financial management, budget and work planning related programme activities as well as working in the area of administration. Demonstrated exposure at the international level.

Desirable: Experience in working in an international organization.

Skills

Strong expertise in budget and financial planning and accounting. Concrete skills in project management and work planning. Strong skills in utilizing Enterprise Resource Planning Oracle systems or similar packages. Strong skills in writing and drafting financial reports and donor agreements. Strong skills in the area of quality assurance and compliance. Strong skills in building partnerships. Strong skills in programmatic and administrative processes. Ability to work quickly and willingness to manage delivery of materials under time pressure and short deadlines. Analytical and problem-solving abilities. Proven ability to use clear, concise language in correspondence as well as including content fitting for the purpose and audiences when preparing written briefs and reports, including keen attention to detail. Strong interpersonal relationship practices, ability to work as a part of a team, and ability to meet and engage with persons of diverse backgrounds in a multicultural environment. Ability to function with a high level of autonomy at work, willingness and ability to take responsibility yet with profound team-spirit. Adaptive, patient, resourceful, resilient and flexible.

WHO Competencies

Teamwork

Respecting and promoting individual and cultural differences

Communication

Producing results

Building and promoting partnerships across the organization and beyond

Use of Language Skills

Essential: Expert knowledge of English.

Desirable: Intermediate knowledge of French.