The concept of Time Management
According to Management Study Guide ,Time Management refers to managing time effectively so that the right time is allocated to the right activity. This is based on the premise that time is a resource everyone has in equal measure yet the most misused (12 of light and 12 of darkness).
Benefits of Effective Time Management
Once you are able to manage your time you are bound to realize the following benefits:
Making key decisions
A person well-versed with the importance of time management skills is likely to make better decisions. Poor time management skills leave you with little time to comprehend and predict the impact of your decisions.
When under pressure, more often you choose whatever proves to be the easy option. By taking the easy option, however, you run the risk of losing out in the long run. Time management, on the other hand, will give you the ability to calmly evaluate your options and choose the one that promises the best outcome.
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Problem-solving and Decision Making
Boost Your Confidence
When you manage your time properly and successfully meet your deadlines, you’ll feel a sense of accomplishment and confidence in your abilities. Consistently finishing your daily to-do list is a huge motivator that can drive people to further improve their time management skills and take on new work opportunities.
Improved performance
It is no secret that effective time management skills make you more productive and efficient. These skills are crucial in helping you finish tasks as early as possible without compromising on the quality of work. Once you master time management, you will be better equipped to finish tasks or projects more quickly, increasing your productivity.
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Reduced anxiety
Effective time management can reduces stress and anxiety. When you have less time to deal with what is essential, the stress and anxiety to perform at work can weigh you down,” explained Levendusky in the Journal of Public Health. “Those who struggle with time management are more likely to experience stress, sleep issues, anxiety, depression, and other mental health issues.
People who are able to manage their time effectively are able to free up time and spend on things that make them happy. Thus, they feel less stressed and experience fulfilment in life.
Better interpersonal relations
Having met expectations of those who depend on you gives you an easier time with your boss and in other relations. If you manage your time well, others will know they can rely on you and might even develop their own time management skills. If everyone in an office practices time management and maintains effective communication, there will likely be fewer Instances of workplace conflicts.
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Planning For Effective Use of Time
We have seen that planning time effectively has great benefits. But now the question arises, how do I manage my time effectively?
It is possible to manage time by adopting several techniques. Try adopting the following strategies in your day to day activities in the next coming months and make a brief report on your time management.
Strategies for Effective Time Management
Better planning- identify time wasters
Sometime wasters could be visitors, procrastination, inability to say NO, transport, phone calls, Television, radio, social media, not getting started, burn outs, and meetings among others. Do not let these distractions eat up your time, it is better to cut them off completely from your schedule.
Prioritizing
You need to make a list of things to do in a specific time starting with most important. Prioritizing your daily tasks is the key to successful time management. That said, many employees start their day with unimportant tasks or something that can be easily done later. Prioritization helps you realize that not everything you do is important.
Delegating tasks.
Delegation is an important part of time management. There is only so much work one person can do. You don’t want to be spending time on low value tasks at the expense of high value tasks. Delegating helps you to avoid getting overwhelmed and give others a chance to learn and take pride in the work as well as allow more work to be completed faster.
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Avoid Multi-tasking
Psychological studies have shown that multi-tasking does not save time. In fact, the opposite is often true. You lose time when switching from one task to another, resulting in a loss of productivity (Rubinsteim, Meyer, and Evans, 2001). Routine multi-tasking may lead to difficulty in concentrating and maintaining focus. Do your best to focus on just one task at a time by keeping your area clear of distractions, including turning off notifications on your devices, and set aside dedicated time for specific tasks.
Maintain a good work-life balance
Overwork is counter-productive. It can cause stress and decrease your overall effectiveness, productivity and creativity. However, the hard you work or how well-organized you are, there are still only 24 hours in a day and you need to devote an adequate proportion of them to yourself. Resist the pressure to work excessively long hours or the temptation to work through the lunch hour to complete urgent tasks. Don’t be afraid to take a tea break, go for a walk round the park, or visit the gym. Try to maintain a healthy work/home-life balance as this will pay dividends in the longer term. Note; you don’t have as many days as the calendar has; you only have as many as you can make use of this you can only achieve through self-discipline.
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